In practice, it is possible that a service period that extends over several periods is charged within an outgoing invoice. If such an outgoing invoice is created in SAP Business One, the entire invoice amount is automatically booked as sales revenue in the period in which the posting date of the outgoing invoice lies. In the SAP Business One standard, there is no posting related to this outgoing invoice in the periods before the posting date.

We have developed a solution that automatically creates posting records in the background. In this way, you can make transparent, automated and accounting-correct bookings that extend over a service period of several periods.

In detail this means:

As soon as an outgoing invoice is created in the SAP Business One Cloud that refers to several periods, journal entries are automatically created. SAP automatically recognizes the revenues that belong to the past periods and defers them. For this purpose, for example, a G/L account is used for the deferred income or for inventory changes. The journal entries that delimit the main entry naturally contain a reference to the main entry. The connection and transparency between the journal entries are thus guaranteed.

The generated journal entries can be seen in the screenshots below: