{"id":25471,"date":"2026-10-29T12:20:27","date_gmt":"2026-10-29T11:20:27","guid":{"rendered":"https:\/\/business-one-consulting.com\/?post_type=wissen&#038;p=25471"},"modified":"2026-11-05T10:17:37","modified_gmt":"2026-11-05T09:17:37","slug":"zugferd-sap-business-one","status":"publish","type":"wissen","link":"https:\/\/business-one-consulting.com\/en\/wissen\/zugferd-sap-business-one\/","title":{"rendered":"ZUGFeRD in SAP Business One \u2013 Receiving, Sending and Suitable Extensions"},"content":{"rendered":"<div id=\"gap-1299048520\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1299048520 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n\t<div class=\"img has-hover x md-x lg-x y md-y lg-y\" id=\"image_818616645\">\n\t\t\t\t\t\t\t\t<div class=\"img-inner dark\" >\n\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"1672\" height=\"941\" src=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-header.png\" class=\"attachment-original size-original\" alt=\"ZUGFeRD invoice with PDF view and structured XML data at conesprit\" srcset=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-header.png 1672w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-header-900x507.png 900w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-header-1300x732.png 1300w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-header-600x338.png 600w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-header-768x432.png 768w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-header-1536x864.png 1536w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-header-18x10.png 18w\" sizes=\"auto, (max-width: 1672px) 100vw, 1672px\" data-attachment-id=\"25472\" \/>\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\n<style>\n#image_818616645 {\n  width: 100%;\n}\n<\/style>\n\t<\/div>\n\t\n\t<div id=\"gap-789626276\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-789626276 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<div class=\"wissen-compare\"><div class=\"wissen-compare__col\"><ul class=\"wissen-checklist\"><li>ZUGFeRD combines a PDF\/A-3 file with embedded structured XML invoice data.<\/li><li>The structured XML part is crucial for tax processing.<\/li><li>The current version is ZUGFeRD 2.5.2; this version was released in August 2026.<\/li><li>We offer corresponding extensions for automated shipping, processing, and audit-proof storage.<\/li><li>Since 2025, domestic companies must be able to receive e-invoices; transitional periods apply for issuing them until the end of 2026 or 2027.<\/li><\/ul><\/div><\/div>\n\t<div id=\"gap-1572979467\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1572979467 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<p><strong>ZUGFeRD in SAP Business One<\/strong> It combines a human-readable invoice with structured data for automated processing. The invoice arrives as a PDF\/A-3 file; embedded within it is an XML file containing the actual invoice information.<\/p>\n<p>This makes the format particularly suitable for companies that want to gradually digitize their invoicing process. This guide explains <strong>Profiles, versions, receiving and sending<\/strong> and shows when the SAP standard is sufficient and when supplementary solutions make sense.<\/p>\n\t<div id=\"gap-2135588587\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-2135588587 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>What is ZUGFeRD?<\/h2>\n<p>ZUGFeRD stands for <strong>Central User Guide of the Forum for Electronic Invoicing Germany<\/strong>. The hybrid invoice format combines a visible PDF\/A-3 display with an embedded XML file according to the UN\/CEFACT CII syntax.<\/p>\n<p>The recipient can open the document like a normal PDF. At the same time, ERP and accounting systems can extract and process the structured data. The technically compatible French equivalent is called... <strong>Factur-X<\/strong>.<\/p>\n<div class=\"wissen-infobox wissen-infobox--orange\"><span class=\"wissen-infobox__icon\" aria-hidden=\"true\"><\/span><p class=\"wissen-infobox__title\">The XML data is crucial.<\/p><div class=\"wissen-infobox__body\">\n<p>If the visible PDF display and the embedded structured part differ from each other, this is generally the case with a hybrid e-invoice. <strong>the XML data leading<\/strong>. Therefore, the embedded structured XML data must be validated.<\/p>\n<\/div><\/div>\n\t<div id=\"gap-428563456\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-428563456 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>ZUGFeRD and XRechnung compared<\/h2>\n<p>Both formats can meet the requirements for an e-invoice. The most important difference lies in the presentation: <strong>ZUGFeRD combines PDF and XML<\/strong>, while the XRechnung is transmitted as a pure XML file.<\/p>\n\n<div style=\"border-radius:12px;overflow:hidden;border:1px solid #ddd;\">\n<table style=\"width:100%;border-collapse:separate;border-spacing:0;font-family:Arial,sans-serif;font-size:15px;\">\n<thead>\n<tr style=\"background:#0A5395;color:#fff;text-align:left;\">\n<th style=\"padding:12px 15px;\">criterion<\/th>\n<th style=\"padding:12px 15px;\">ZUGFeRD<\/th>\n<th style=\"padding:12px 15px;\">XRechnung<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding:12px 15px;\"><strong>File format<\/strong><\/td>\n<td style=\"padding:12px 15px;\">PDF\/A-3 with embedded XML<\/td>\n<td style=\"padding:12px 15px;\">Pure XML file<\/td>\n<\/tr>\n<tr style=\"background:#f6f8fa;\">\n<td style=\"padding:12px 15px;\"><strong>Directly readable<\/strong><\/td>\n<td style=\"padding:12px 15px;\">Only the PDF version is directly readable. The relevant XML data must be read and displayed using suitable software.<\/td>\n<td style=\"padding:12px 15px;\">The XML data must be read and displayed using suitable software.<\/td>\n<\/tr>\n<tr>\n<td style=\"padding:12px 15px;\"><strong>Key data<\/strong><\/td>\n<td style=\"padding:12px 15px;\">The embedded XML data is authoritative and must be validated. The PDF view is not authoritative.<\/td>\n<td style=\"padding:12px 15px;\">The XML data is crucial and must be validated.<\/td>\n<\/tr>\n<tr>\n<td style=\"padding:12px 15px;\"><strong>Machine processing<\/strong><\/td>\n<td style=\"padding:12px 15px;\">Via the embedded XML.<\/td>\n<td style=\"padding:12px 15px;\">Directly via the XML<\/td>\n<\/tr>\n<tr style=\"background:#eaf0f6;\">\n<td style=\"padding:12px 15px;\"><strong>Typical use<\/strong><\/td>\n<td style=\"padding:12px 15px;\">Especially in B2B contexts, when PDF and structured data are required.<\/td>\n<td style=\"padding:12px 15px;\">B2G and B2B, often via portals or structured interfaces<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n<div class=\"wissen-infobox wissen-infobox--orange\"><span class=\"wissen-infobox__icon\" aria-hidden=\"true\"><\/span><p class=\"wissen-infobox__title\">Invoices to public sector clients<\/p><div class=\"wissen-infobox__body\">\n<p>For invoices to the federal administration, the XRechnung format is the standard. Other formats may be permissible if they <strong>EN 16931, ERechV and the specifications of the respective platform<\/strong> To comply, the routing ID and transmission method should therefore be coordinated with the public contracting authority.<\/p>\n<\/div><\/div>\n\t<div id=\"gap-1156974034\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1156974034 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<div class=\"wissen-bildtext wissen-bildtext--left\"><div class=\"wissen-bildtext__media\"><img decoding=\"async\" width=\"1020\" height=\"582\" src=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-cta-einrichtung-1300x742.png\" class=\"wissen-bildtext__img\" alt=\"Setting up ZUGFeRD in SAP Business One with invoice and XML data using conesprit\" loading=\"lazy\" srcset=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-cta-einrichtung-1300x742.png 1300w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-cta-einrichtung-900x514.png 900w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-cta-einrichtung-600x343.png 600w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-cta-einrichtung-768x439.png 768w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-cta-einrichtung-1536x877.png 1536w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-cta-einrichtung-18x10.png 18w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-cta-einrichtung.png 1660w\" sizes=\"auto, (max-width: 1020px) 100vw, 1020px\" data-attachment-id=\"25475\" \/><\/div><div class=\"wissen-bildtext__text\"><h3 class=\"wissen-bildtext__heading\">How to set up ZUGFeRD in SAP Business One?<\/h3>\n<p>We will set up ZUGFeRD reception and the appropriate sending method together with you.<\/p>\n<a class=\"wissen-bildtext__link\" href=\"https:\/\/business-one-consulting.com\/en\/contact\/\">Request a free consultation<svg class=\"wissen-link__arrow\" viewbox=\"0 0 8 14\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M1 1l6 6-6 6\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"\/><\/svg><\/a><\/div><\/div>\n\t<div id=\"gap-1580300716\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1580300716 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>ZUGFeRD profiles and current version<\/h2>\n<p>Since August 2026 <strong>ZUGFeRD 2.5.2<\/strong> The currently published version is valid since September 1, 2026. The profile used depends on the required data volume and the business transaction.<\/p>\n\n<div style=\"border-radius:12px;overflow:hidden;border:1px solid #ddd;\">\n<table style=\"width:100%;border-collapse:separate;border-spacing:0;font-family:Arial,sans-serif;font-size:15px;\">\n<thead>\n<tr style=\"background:#0A5395;color:#fff;text-align:left;\">\n<th style=\"padding:12px 15px;\">profile<\/th>\n<th style=\"padding:12px 15px;\">Data scope<\/th>\n<th style=\"padding:12px 15px;\">Suitable for e-invoicing?<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding:12px 15px;\"><strong>MINIMUM<\/strong><\/td>\n<td style=\"padding:12px 15px;\">Significantly reduced data volume<\/td>\n<td style=\"padding:12px 15px;\">No<\/td>\n<\/tr>\n<tr style=\"background:#f6f8fa;\">\n<td style=\"padding:12px 15px;\"><strong>BASIC WL<\/strong><\/td>\n<td style=\"padding:12px 15px;\">Booking assistance without complete invoice items<\/td>\n<td style=\"padding:12px 15px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding:12px 15px;\"><strong>BASIC<\/strong><\/td>\n<td style=\"padding:12px 15px;\">Header and item data for simple invoices<\/td>\n<td style=\"padding:12px 15px;\">Yes, for simple business transactions with a reduced amount of data. Not suitable for all business transactions.<\/td>\n<\/tr>\n<tr style=\"background:#f6f8fa;\">\n<td style=\"padding:12px 15px;\"><strong>EN 16931<\/strong><\/td>\n<td style=\"padding:12px 15px;\">Complete invoice data according to European standards<\/td>\n<td style=\"padding:12px 15px;\">Yes, recommended for typical B2B cases.<\/td>\n<\/tr>\n<tr style=\"background:#eaf0f6;\">\n<td style=\"padding:12px 15px;\"><strong>EXTENDED<\/strong><\/td>\n<td style=\"padding:12px 15px;\">Additional data for complex business transactions<\/td>\n<td style=\"padding:12px 15px;\">Yes, if needed<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n<p>For typical B2B invoices, the profile <strong>EN 16931<\/strong> A reliable choice. MINIMUM and BASIC WL, on the other hand, do not meet the VAT requirements for an e-invoice.<\/p>\n\t<div id=\"gap-1759218571\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1759218571 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2><strong>ZUGFeRD and XRechnung in SAP Business One <\/strong><\/h2>\n<p>For the creation, sending, visualization, and processing of ZUGFeRD and XRechnung documents, conesprit offers its own extensions for SAP Business One. These enable a seamless process for <strong>ZUGFeRD and XRechnung as well as classic PDF invoices<\/strong>, if no electronic invoice is required \u2013 from the creation and sending to the processing and booking of incoming invoices and credit notes.<\/p>\n\t<div class=\"img has-hover x md-x lg-x y md-y lg-y\" id=\"image_1057039478\">\n\t\t\t\t\t\t\t\t<div class=\"img-inner dark\" >\n\t\t\t<img decoding=\"async\" src=\"http:\/\/SCREENSHOT_ZUGFERD_EINSTELLUNG_ID\" alt=\"\"\/>\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\n<style>\n#image_1057039478 {\n  width: 100%;\n}\n<\/style>\n\t<\/div>\n\t\n\t<div id=\"gap-766957290\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-766957290 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2><strong>Sending and receiving ZUGFeRD and XRechnung in practice<\/strong><\/h2>\n\n<div style=\"border-radius:12px;overflow:hidden;border:1px solid #ddd;\">\n<table style=\"width:100%;border-collapse:separate;border-spacing:0;font-family:Arial,sans-serif;font-size:15px;\">\n<thead>\n<tr style=\"background:#0A5395;color:#fff;text-align:left;\">\n<th style=\"padding:12px 15px;\">EXIT \u2013 MAILER SERVICE<\/th>\n<th style=\"padding:12px 15px;\">INBOX \u2013 E-INVOICE VIEWER &amp; INBOX APP<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding:12px 15px;\"><strong>Create receipts:<\/strong> The document forms for invoices and credit notes are filled out by the user in SAP Business One.<\/td>\n<td style=\"padding:12px 15px;\"><strong>Visualizing ZUGFeRD and XRechnung:<\/strong> The e-invoice viewer reads the structured XML data from ZUGFeRD and XRechnung files and displays it in a clear, easy-to-understand invoice view.<\/td>\n<\/tr>\n<tr style=\"background:#f6f8fa;\">\n<td style=\"padding:12px 15px;\"><strong>Create email drafts:<\/strong> The mailer service generates email drafts with the corresponding attachments for the documents to be sent.<\/td>\n<td style=\"padding:12px 15px;\"><strong>Extracting structured data:<\/strong> The Inbox app reads the embedded XML data from ZUGFeRD files as well as the XML data from XRechnungen.<\/td>\n<\/tr>\n<tr>\n<td style=\"padding:12px 15px;\"><strong>Generate invoice files:<\/strong> The mailer service creates the required ZUGFeRD or XRechnung files as well as classic PDF files if an electronic invoice is not required.<\/td>\n<td style=\"padding:12px 15px;\"><strong>Assign invoice data:<\/strong> The invoice data extracted from the XML is assigned to the corresponding fields of the incoming invoice or incoming credit memo in SAP Business One.<\/td>\n<\/tr>\n<tr style=\"background:#eaf0f6;\">\n<td style=\"padding:12px 15px;\"><strong>Automatically select format:<\/strong> Depending on the selected delivery method, the mailer service creates the email draft with the appropriate ZUGFeRD, XRechnung or PDF attachment.<\/td>\n<td style=\"padding:12px 15px;\"><strong>Generate booking suggestions: <\/strong>Based on the extracted and assigned XML data, the Inbox app creates a posting proposal for incoming invoices and incoming credit notes in SAP Business One.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n<div class=\"wissen-infobox wissen-infobox--orange\"><span class=\"wissen-infobox__icon\" aria-hidden=\"true\"><\/span><p class=\"wissen-infobox__title\">Store original and structured data<\/p><div class=\"wissen-infobox__body\">\n<p>With ZUGFeRD, the embedded XML is the structured and tax-relevant part of the invoice. The file must <strong>unchanged and verifiable<\/strong> must be kept safe. A printout or screenshot does not replace the original electronic file.\u00a0<\/p>\n<p>For the audit-proof archiving of ZUGFeRD and XRechnungen, conesprit offers its own solution. <strong>DMS app for SAP Business One<\/strong>, which allows the original files to be directly assigned to the corresponding documents and archived.<\/p>\n<\/div><\/div>\n\t<div class=\"img has-hover x md-x lg-x y md-y lg-y\" id=\"image_1191713622\">\n\t\t\t\t\t\t\t\t<div class=\"img-inner dark\" >\n\t\t\t<img decoding=\"async\" src=\"http:\/\/SCREENSHOT_ZUGFERD_IMPORT_ID\" alt=\"\"\/>\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\n<style>\n#image_1191713622 {\n  width: 100%;\n}\n<\/style>\n\t<\/div>\n\t\n\t<div id=\"gap-812205400\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-812205400 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<div class=\"wissen-bildtext wissen-bildtext--left\"><div class=\"wissen-bildtext__media\"><img decoding=\"async\" width=\"1020\" height=\"583\" src=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/e-rechnungspflicht-sap-business-one-zugferd-1300x743.png\" class=\"wissen-bildtext__img\" alt=\"ZUGFeRD invoice with XML data for SAP Business One\" loading=\"lazy\" srcset=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/e-rechnungspflicht-sap-business-one-zugferd-1300x743.png 1300w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/e-rechnungspflicht-sap-business-one-zugferd-900x514.png 900w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/e-rechnungspflicht-sap-business-one-zugferd-600x343.png 600w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/e-rechnungspflicht-sap-business-one-zugferd-768x439.png 768w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/e-rechnungspflicht-sap-business-one-zugferd-1536x878.png 1536w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/e-rechnungspflicht-sap-business-one-zugferd-18x10.png 18w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/e-rechnungspflicht-sap-business-one-zugferd.png 1659w\" sizes=\"auto, (max-width: 1020px) 100vw, 1020px\" data-attachment-id=\"25474\" \/><\/div><div class=\"wissen-bildtext__text\"><h3 class=\"wissen-bildtext__heading\">Implementing mandatory e-invoicing with SAP Business One?<\/h3>\n<p>Whether it&#039;s feature pack checking, profile selection, import, shipping or archiving: We support you in a seamless ZUGFeRD process in SAP Business One.<\/p>\n<a class=\"wissen-bildtext__link\" href=\"https:\/\/business-one-consulting.com\/en\/contact\/\">Request a free initial consultation<svg class=\"wissen-link__arrow\" viewbox=\"0 0 8 14\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M1 1l6 6-6 6\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"\/><\/svg><\/a><\/div><\/div>\n\t<div id=\"gap-1220466352\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1220466352 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>Extensions for a seamless ZUGFeRD process<\/h2>\n<p>Conesprit can extend the SAP standard in a modular way. Which modules are needed depends on..., <strong>how many invoices are processed<\/strong> and to what extent shipping, checking and archiving should be automated.<\/p>\n\n<div style=\"border-radius:12px;overflow:hidden;border:1px solid #ddd;\">\n<table style=\"width:100%;border-collapse:separate;border-spacing:0;font-family:Arial,sans-serif;font-size:15px;\">\n<thead>\n<tr style=\"background:#0A5395;color:#fff;text-align:left;\">\n<th style=\"padding:12px 15px;\">Extension<\/th>\n<th style=\"padding:12px 15px;\">Task in the ZUGFeRD process<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding:12px 15px;\"><strong>Mailer<\/strong><\/td>\n<td style=\"padding:12px 15px;\">Rule-based sending of outgoing documents via SMTP or Microsoft 365 and documentation of sent emails.<\/td>\n<\/tr>\n<tr style=\"background:#f6f8fa;\">\n<td style=\"padding:12px 15px;\"><strong>Inbox<\/strong><\/td>\n<td style=\"padding:12px 15px;\">Recognition of incoming e-invoices, verification mask, and suggestions for accounts, items, and document references.<\/td>\n<\/tr>\n<tr style=\"background:#eaf0f6;\">\n<td style=\"padding:12px 15px;\"><strong>Document archive<\/strong><\/td>\n<td style=\"padding:12px 15px;\">Traceable storage of original files and attachments, for example via a suitably configured SharePoint environment.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n\t<div id=\"gap-1165062963\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1165062963 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>Legal deadlines for e-invoices<\/h2>\n<ul style=\"padding-left:40px;list-style:disc;\">\n<li><strong>Since January 1, 2025:<\/strong> Domestic companies must be able to receive e-invoices. An email inbox may suffice for the technical purpose of receiving them.<\/li>\n<li><strong>Until December 31, 2026:<\/strong> Invoice issuers may use the statutory transitional provisions for other invoices.<\/li>\n<li><strong>In the year 2027:<\/strong> For exhibitors with a turnover of no more than 800,000 euros in the previous year, the transitional arrangement will apply for another year.<\/li>\n<li><strong>From January 1, 2028:<\/strong> The general obligation to exhibit applies regardless of this sales threshold; statutory exceptions must still be observed.<\/li>\n<\/ul>\n<p>ZUGFeRD version 2.0.1 and later generally meets the VAT format requirements, with the exception of MINIMUM and BASIC WL. However, companies should still... <strong>Validate profile, required fields and business rules<\/strong>, before invoices are sent.<\/p>\n\t<div id=\"gap-1911051642\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1911051642 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>Frequently Asked Questions<\/h2>\n<h3>Which ZUGFeRD profile should be used in SAP Business One?<\/h3>\n<p>For typical B2B invoices, the following profile is recommended: <strong>EN 16931<\/strong>. BASIC may be sufficient for simpler business transactions, while EXTENDED is suitable for more complex requirements. MINIMUM and BASIC WL are not legally compliant e-invoicing profiles.<\/p>\n<h3>Can SAP Business One receive ZUGFeRD without an extension?<\/h3>\n<p>Yes. Starting with SAP Business One 10.0 FP 2502, the import assistant can extract embedded XML data from ZUGFeRD PDFs and process it as a document draft. The necessary services, formats, and mappings must be configured beforehand.<\/p>\n<h3>Is ZUGFeRD permissible for invoices to public authorities?<\/h3>\n<p>The XRechnung format is the standard for the German federal administration. Other formats may be accepted if they comply with EN 16931, the ERechV (German Electronic Invoicing Ordinance), and the platform specifications. These requirements should be reviewed with the respective client before sending the invoice.<\/p>\n<h3>Does a ZUGFeRD file need to be archived electronically?<\/h3>\n<p>Yes. The structured part of the invoice must remain unchanged. The original electronic file should be saved in such a way that... <strong>Integrity, readability and traceability<\/strong> the retention period is ensured.<\/p>\n\t<div id=\"gap-905379101\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-905379101 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<div class=\"wissen-bildtext wissen-bildtext--left\"><div class=\"wissen-bildtext__media\"><img decoding=\"async\" width=\"1020\" height=\"582\" src=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-cta-einrichtung-1300x742.png\" class=\"wissen-bildtext__img\" alt=\"Setting up ZUGFeRD in SAP Business One with invoice and XML data using conesprit\" loading=\"lazy\" srcset=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-cta-einrichtung-1300x742.png 1300w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-cta-einrichtung-900x514.png 900w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-cta-einrichtung-600x343.png 600w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-cta-einrichtung-768x439.png 768w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-cta-einrichtung-1536x877.png 1536w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-cta-einrichtung-18x10.png 18w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/10\/zugferd-sap-business-one-cta-einrichtung.png 1660w\" sizes=\"auto, (max-width: 1020px) 100vw, 1020px\" data-attachment-id=\"25475\" \/><\/div><div class=\"wissen-bildtext__text\"><h3 class=\"wissen-bildtext__heading\">ZUGFeRD is available, but not yet configured?<\/h3>\n<p>We review the Feature Pack, Electronic Document Service, mapping and profiles, and set up the process to fit your system landscape.<\/p>\n<a class=\"wissen-bildtext__link\" href=\"https:\/\/business-one-consulting.com\/en\/contact\/\">Request a free initial consultation<svg class=\"wissen-link__arrow\" viewbox=\"0 0 8 14\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M1 1l6 6-6 6\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"\/><\/svg><\/a><\/div><\/div>\n\t<div id=\"gap-22985975\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-22985975 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>","protected":false},"featured_media":25473,"template":"","meta":{"inline_featured_image":false,"_links_to":"","_links_to_target":""},"categories":[165],"class_list":["post-25471","wissen","type-wissen","status-publish","has-post-thumbnail","hentry","category-wissen"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>SAP Business One ZUGFeRD: Versand &amp; Empfang<\/title>\n<meta name=\"description\" content=\"ZUGFeRD in SAP Business One nutzen: Profile, aktuelle Version, Empfang, Versand, Archivierung und sinnvolle Erweiterungen verst\u00e4ndlich erkl\u00e4rt.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/business-one-consulting.com\/en\/wissen\/zugferd-sap-business-one\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"SAP Business One ZUGFeRD: Versand &amp; 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