{"id":24826,"date":"2026-09-01T16:10:29","date_gmt":"2026-09-01T14:10:29","guid":{"rendered":"https:\/\/business-one-consulting.com\/?post_type=wissen&#038;p=24826"},"modified":"2026-09-01T17:34:43","modified_gmt":"2026-09-01T15:34:43","slug":"zahlungsavis-sap-business-one","status":"publish","type":"wissen","link":"https:\/\/business-one-consulting.com\/en\/wissen\/payment-advice-sap-business-one\/","title":{"rendered":"Create payment advice in SAP Business One"},"content":{"rendered":"<div id=\"gap-1025486500\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1025486500 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n\t<div class=\"img has-hover x md-x lg-x y md-y lg-y\" id=\"image_289639072\">\n\t\t\t\t\t\t\t\t<div class=\"img-inner dark\" >\n\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"1672\" height=\"941\" src=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-blog-2.png\" class=\"attachment-original size-original\" alt=\"Create and automatically send payment advices in SAP Business One\" srcset=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-blog-2.png 1672w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-blog-2-900x507.png 900w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-blog-2-1300x732.png 1300w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-blog-2-600x338.png 600w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-blog-2-768x432.png 768w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-blog-2-1536x864.png 1536w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-blog-2-18x10.png 18w\" sizes=\"auto, (max-width: 1672px) 100vw, 1672px\" data-attachment-id=\"24999\" \/>\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\n<style>\n#image_289639072 {\n  width: 100%;\n}\n<\/style>\n\t<\/div>\n\t\n\t<div id=\"gap-830571556\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-830571556 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<div class=\"wissen-compare\"><div class=\"wissen-compare__col\"><p class=\"wissen-compare__heading\">The most important points in brief<\/p><ul class=\"wissen-checklist\"><li>A payment advice notice announces a payment or confirms that it has been made.<\/li><li>SAP Business One does not include a dedicated function for automatic advice notification generation as standard.<\/li><li>The payment assistant carries out payment runs; the payment advice is then generated manually or via an add-on.<\/li><li>An add-on can automatically generate payment advices, send them via email, and archive them.<\/li><li>A payment advice notice is not mandatory, but it is useful for group payments, large amounts, and international transfers.<\/li><li>Recipients don&#039;t need to do anything initially: The notification serves to inform and facilitates the allocation of outstanding items.<\/li><\/ul><\/div><\/div>\n\t<div id=\"gap-2047142312\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-2047142312 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<p>The <strong>Payment advice in SAP Business One<\/strong> Payment notification plays a practically important, yet often underestimated, role in payment transactions. It informs the recipient that a payment has been made or is imminent, and facilitates the allocation of payments to outstanding invoices.<\/p>\n<p>This guide explains, <strong>what content a payment advice notice requires<\/strong>, how shipping and receiving work and what options SAP Business One offers in its standard form as well as with an add-on.<\/p>\n\t<div id=\"gap-1287319042\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1287319042 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>What is a payment advice notice?<\/h2>\n<p>A <strong>Payment advice<\/strong> A payment advice note \u2013 also known as a payment notification, payment announcement, or payment advice note \u2013 is a document that informs the payee about a completed or upcoming payment. It contains the essential payment details and assists the payee with accounting.<\/p>\n<p>A payment advice is <strong>no booking confirmation<\/strong> and has no direct legal effect. It is a helpful, but non-binding, informational communication.<\/p>\n<div class=\"wissen-infobox wissen-infobox--orange\"><span class=\"wissen-infobox__icon\" aria-hidden=\"true\"><\/span><p class=\"wissen-infobox__title\">Distinction from the payment itself<\/p><div class=\"wissen-infobox__body\">\n<p>The payment advice accompanies a transfer or payment run, but does not replace it. The actual posting takes place in SAP Business One via the <strong>Payment assistants<\/strong> or as a manual outgoing payment.<\/p>\n<\/div><\/div>\n\t<div id=\"gap-117198804\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-117198804 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>Content and structure of a payment advice notice<\/h2>\n<p>To ensure the recipient can clearly allocate the payment, a <strong>meaningful payment advice<\/strong> The following information is included:<\/p>\n\n<div style=\"border-radius: 12px; overflow: hidden; border: 1px solid #ddd;\">\n<table style=\"width: 100%; border-collapse: separate; border-spacing: 0; font-family: Arial, sans-serif; font-size: 15px;\">\n<thead>\n<tr style=\"background-color: #0A5395; color: #ffffff; text-align: left;\">\n<th style=\"padding: 12px 15px;\">Field<\/th>\n<th style=\"padding: 12px 15px;\">Meaning<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>Sender<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Name and address of the paying company<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>Recipient<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Name and address of the payee or supplier<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>Payment date<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Date on which the transfer was or will be executed<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>Payment amount<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Total amount of payment, possibly in foreign currency<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>Invoice reference<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Invoice number(s) that are being paid<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>Intended use \/ Reference<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Unique reference for assignment at the recipient<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>IBAN \/ Bank details<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Target account to which the payment will be made<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>Discount \/ Deductions<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Discounts or other deductions taken, with justification<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n<div class=\"wissen-infobox wissen-infobox--orange\"><span class=\"wissen-infobox__icon\" aria-hidden=\"true\"><\/span><p class=\"wissen-infobox__title\">Clear intended use<\/p><div class=\"wissen-infobox__body\">\n<p>The clearer the reference, the easier it is for the recipient to allocate the payment to their outstanding invoices. <strong>Collective payments with multiple invoices<\/strong> The payment advice is particularly valuable.<\/p>\n<\/div><\/div>\n\t<div id=\"gap-2003958041\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-2003958041 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n\t<div class=\"img has-hover x md-x lg-x y md-y lg-y\" id=\"image_1004221768\">\n\t\t\t\t\t\t\t\t<div class=\"img-inner dark\" >\n\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"744\" height=\"567\" src=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/09\/sap-business-one-zahlungsavis-1.png\" class=\"attachment-large size-large\" alt=\"\" srcset=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/09\/sap-business-one-zahlungsavis-1.png 744w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/09\/sap-business-one-zahlungsavis-1-600x457.png 600w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/09\/sap-business-one-zahlungsavis-1-16x12.png 16w\" sizes=\"auto, (max-width: 744px) 100vw, 744px\" data-attachment-id=\"25012\" \/>\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\n<style>\n#image_1004221768 {\n  width: 100%;\n}\n<\/style>\n\t<\/div>\n\t\n\t<div class=\"img has-hover hidden x md-x lg-x y md-y lg-y\" id=\"image_1901434062\">\n\t\t\t\t\t\t\t\t<div class=\"img-inner dark\" >\n\t\t\t<img decoding=\"async\" src=\"http:\/\/GRAFIK_ZAHLUNGSAVIS_AUFBAU_ID\" alt=\"\"\/>\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\n<style>\n#image_1901434062 {\n  width: 100%;\n}\n<\/style>\n\t<\/div>\n\t\n<p>Fig.: Structure of a payment advice notice<\/p>\n\t<div id=\"gap-987663035\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-987663035 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>Types of payment advices<\/h2>\n<p>Three main forms of payment advice are encountered in business transactions. They differ according to..., <strong>who issues the document and when it is sent<\/strong>.<\/p>\n\n<div style=\"border-radius: 12px; overflow: hidden; border: 1px solid #ddd;\">\n<table style=\"width: 100%; border-collapse: separate; border-spacing: 0; font-family: Arial, sans-serif; font-size: 15px;\">\n<thead>\n<tr style=\"background-color: #0A5395; color: #ffffff; text-align: left;\">\n<th style=\"padding: 12px 15px;\">Art<\/th>\n<th style=\"padding: 12px 15px;\">Exhibitor<\/th>\n<th style=\"padding: 12px 15px;\">time<\/th>\n<th style=\"padding: 12px 15px;\">Contents<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>Payment notification<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Counter<\/td>\n<td style=\"padding: 12px 15px;\">Before payment<\/td>\n<td style=\"padding: 12px 15px;\">Announces when and how much will be paid.<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>Payment confirmation<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Counter<\/td>\n<td style=\"padding: 12px 15px;\">After payment<\/td>\n<td style=\"padding: 12px 15px;\">Confirmed that the transfer has been executed.<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>Bank confirmation<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Payer&#039;s bank<\/td>\n<td style=\"padding: 12px 15px;\">After execution<\/td>\n<td style=\"padding: 12px 15px;\">Official booking confirmation from the bank<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n<p>In practice with SAP Business One, the <strong>Payment confirmation after the payment run<\/strong> The most common form. After execution via the payment assistant, the affected suppliers receive the notification.<\/p>\n\t<div id=\"gap-930415407\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-930415407 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>Sending and receiving payment advice \u2013 what needs to be done?<\/h2>\n<h3>Send payment advice<\/h3>\n<p>Shipping is not a legal obligation for paying companies, but it is a <strong>commercially sensible favor<\/strong>. It is particularly recommended:<\/p>\n<ul style=\"padding-left: 40px; list-style: disc;\">\n<li>in the case of collective payments that bundle several invoices,<\/li>\n<li>for large sums of money where the supplier needs clarity quickly,<\/li>\n<li>for international transfers with longer processing times,<\/li>\n<li>if a discount has been deducted and the difference needs to be traceable,<\/li>\n<li>in case of unusual payment terms or differing conditions.<\/li>\n<\/ul>\n<h3>Received payment advice<\/h3>\n<p>Suppliers who receive a payment advice notice are initially under no obligation to take any action. The following process supports the <strong>clean reconciliation of outstanding items<\/strong>:<\/p>\n\n<div style=\"border-radius: 12px; overflow: hidden; border: 1px solid #ddd;\">\n<table style=\"width: 100%; border-collapse: separate; border-spacing: 0; font-family: Arial, sans-serif; font-size: 15px;\">\n<thead>\n<tr style=\"background-color: #0A5395; color: #ffffff; text-align: left;\">\n<th style=\"padding: 12px 15px;\">Step<\/th>\n<th style=\"padding: 12px 15px;\">Description<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>1. Acknowledge the notice<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Note down the announced payment amount and date, or record it in the ERP system.<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>2. Wait for payment to be received.<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Please allow a few business days for the payment to arrive in your account. International transfers can take three to five business days.<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>3. Reconcile with open items<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Reconcile the amount with the aforementioned invoice numbers and settle the corresponding open items in SAP Business One.<\/td>\n<\/tr>\n<tr style=\"background-color: #eaf0f6;\">\n<td style=\"padding: 12px 15px;\"><strong>4. Resolve differences<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Any discrepancies, such as those caused by discounts, should be clarified in the accounting records, and the payer should be contacted if necessary.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n<div class=\"wissen-infobox wissen-infobox--orange\"><span class=\"wissen-infobox__icon\" aria-hidden=\"true\"><\/span><p class=\"wissen-infobox__title\">No compensation<\/p><div class=\"wissen-infobox__body\">\n<p>A payment advice never replaces the actual receipt of payment. As long as the amount has not been credited to the account, <strong>The demand remains open.<\/strong>.<\/p>\n<\/div><\/div>\n\t<div id=\"gap-1975435148\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1975435148 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<div class=\"wissen-bildtext wissen-bildtext--left\"><div class=\"wissen-bildtext__media\"><img decoding=\"async\" width=\"1020\" height=\"583\" src=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-beratung-1300x743.png\" class=\"wissen-bildtext__img\" alt=\"Automatically create and send payment advices in SAP Business One\" loading=\"lazy\" srcset=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-beratung-1300x743.png 1300w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-beratung-900x514.png 900w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-beratung-600x343.png 600w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-beratung-768x439.png 768w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-beratung-1536x878.png 1536w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-beratung-18x10.png 18w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-beratung.png 1659w\" sizes=\"auto, (max-width: 1020px) 100vw, 1020px\" data-attachment-id=\"24830\" \/><\/div><div class=\"wissen-bildtext__text\"><h3 class=\"wissen-bildtext__heading\">How to set up a payment advice process in SAP Business One?<\/h3>\n<p>Whether it&#039;s a payment assistant, add-on advice or automatic notification sending via email \u2013 we help with implementation.<\/p>\n<a class=\"wissen-bildtext__link\" href=\"https:\/\/business-one-consulting.com\/en\/contact\/#kontakt\">Request a free initial consultation<svg class=\"wissen-link__arrow\" viewbox=\"0 0 8 14\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M1 1l6 6-6 6\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"\/><\/svg><\/a><\/div><\/div>\n\t<div id=\"gap-355724810\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-355724810 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>Payment advice in SAP Business One \u2013 native standard<\/h2>\n<p>The standard version of SAP Business One is <strong>No dedicated function for automatically generating payment advices.<\/strong> The payment process is handled via the payment assistant under Banking \u2192 Payment Assistant. It processes transfers for outstanding liabilities in batches.<\/p>\n<h3>What the payment assistant does<\/h3>\n<p>Outstanding liabilities can be filtered by supplier, due date, amount, and payment method and compiled into a list. <strong>Payment run<\/strong> In summary, after execution, SAP Business One creates the corresponding journal entries and balances the open items.<\/p>\n\t<div class=\"img has-hover x md-x lg-x y md-y lg-y\" id=\"image_459732013\">\n\t\t\t\t\t\t\t\t<div class=\"img-inner dark\" >\n\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"1175\" height=\"548\" src=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/09\/sap-business-one-zahlungsavis-zahlungsassistent.jpg\" class=\"attachment-original size-original\" alt=\"\" srcset=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/09\/sap-business-one-zahlungsavis-zahlungsassistent.jpg 1175w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/09\/sap-business-one-zahlungsavis-zahlungsassistent-900x420.jpg 900w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/09\/sap-business-one-zahlungsavis-zahlungsassistent-600x280.jpg 600w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/09\/sap-business-one-zahlungsavis-zahlungsassistent-768x358.jpg 768w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/09\/sap-business-one-zahlungsavis-zahlungsassistent-18x8.jpg 18w\" sizes=\"auto, (max-width: 1175px) 100vw, 1175px\" data-attachment-id=\"25013\" \/>\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\n<style>\n#image_459732013 {\n  width: 100%;\n}\n<\/style>\n\t<\/div>\n\t\n<p>Fig.: Payment advice creation<\/p>\n\t<div id=\"gap-487889353\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-487889353 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h3>Payment advice in the standard format: Workaround options<\/h3>\n<p>Without an add-on, there are two common ways to... <strong>SAP payment advice<\/strong> to create:<\/p>\n\n<div style=\"border-radius: 12px; overflow: hidden; border: 1px solid #ddd;\">\n<table style=\"width: 100%; border-collapse: separate; border-spacing: 0; font-family: Arial, sans-serif; font-size: 15px;\">\n<thead>\n<tr style=\"background-color: #0A5395; color: #ffffff; text-align: left;\">\n<th style=\"padding: 12px 15px;\">method<\/th>\n<th style=\"padding: 12px 15px;\">Proceed<\/th>\n<th style=\"padding: 12px 15px;\">Expense<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>Crystal Reports printout<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Create a custom print layout based on the payment receipt, containing the advice fields and exportable as a PDF.<\/td>\n<td style=\"padding: 12px 15px;\">Resources, one-time setup<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>Manual Excel template<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Export payment data from the payment run and prepare it as an advice note in an Excel template.<\/td>\n<td style=\"padding: 12px 15px;\">High, with every payment run<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n<div class=\"wissen-infobox wissen-infobox--orange\"><span class=\"wissen-infobox__icon\" aria-hidden=\"true\"><\/span><p class=\"wissen-infobox__title\">Crystal Reports as an interim solution<\/p><div class=\"wissen-infobox__body\">\n<p>Those who only occasionally need payment advices can work with a customized Crystal Reports layout. For the <strong>regular automated shipping<\/strong> A dedicated add-on is recommended.<\/p>\n<\/div><\/div>\n\t<div id=\"gap-690101929\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-690101929 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>Automatically create and send payment advices via add-on<\/h2>\n<p>For companies that regularly send payment advices to suppliers, an add-on offers a <strong>fully integrated process<\/strong>. Immediately after the payment run, an advice note is generated for each supplier and sent via email.<\/p>\n<h3>Typical process with add-on<\/h3>\n\n<div style=\"border-radius: 12px; overflow: hidden; border: 1px solid #ddd;\">\n<table style=\"width: 100%; border-collapse: separate; border-spacing: 0; font-family: Arial, sans-serif; font-size: 15px;\">\n<thead>\n<tr style=\"background-color: #0A5395; color: #ffffff; text-align: left;\">\n<th style=\"padding: 12px 15px;\">Step<\/th>\n<th style=\"padding: 12px 15px;\">Description<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>1. Execute payment run<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Select the outstanding liabilities and start the payment run. SAP Business One posts the payments and creates the journal entries.<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>2. Automatically generate notifications<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">The add-on recognizes the completed run and creates a document for each supplier with invoice items, discounts, and payment references.<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>3. Delivery via email<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">The notification will be sent to the email address stored in the supplier master data without manual intervention.<\/td>\n<\/tr>\n<tr style=\"background-color: #eaf0f6;\">\n<td style=\"padding: 12px 15px;\"><strong>4. Archiving<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">The sent document is archived in the system and remains searchable at any time.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n\t<div class=\"img has-hover x md-x lg-x y md-y lg-y\" id=\"image_559444771\">\n\t\t\t\t\t\t\t\t<div class=\"img-inner dark\" >\n\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"979\" height=\"548\" src=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/09\/sap-business-one-zahlungsavis-zahllauf.jpg\" class=\"attachment-original size-original\" alt=\"\" srcset=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/09\/sap-business-one-zahlungsavis-zahllauf.jpg 979w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/09\/sap-business-one-zahlungsavis-zahllauf-900x504.jpg 900w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/09\/sap-business-one-zahlungsavis-zahllauf-600x336.jpg 600w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/09\/sap-business-one-zahlungsavis-zahllauf-768x430.jpg 768w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/09\/sap-business-one-zahlungsavis-zahllauf-18x10.jpg 18w\" sizes=\"auto, (max-width: 979px) 100vw, 979px\" data-attachment-id=\"25014\" \/>\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\n<style>\n#image_559444771 {\n  width: 100%;\n}\n<\/style>\n\t<\/div>\n\t\n\t<div id=\"gap-2091028200\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-2091028200 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>Advantages and practical tips<\/h2>\n<p>A consistently implemented payment advice process improves the <strong>Voting on both sides<\/strong> of payment transactions.<\/p>\n\n<div style=\"border-radius: 12px; overflow: hidden; border: 1px solid #ddd;\">\n<table style=\"width: 100%; border-collapse: separate; border-spacing: 0; font-family: Arial, sans-serif; font-size: 15px;\">\n<thead>\n<tr style=\"background-color: #0A5395; color: #ffffff; text-align: left;\">\n<th style=\"padding: 12px 15px;\">Advantage<\/th>\n<th style=\"padding: 12px 15px;\">For the payer<\/th>\n<th style=\"padding: 12px 15px;\">For the recipient<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>transparency<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Verifiable documentation of every payment<\/td>\n<td style=\"padding: 12px 15px;\">Quick allocation to open items<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>Error reduction<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Fewer inquiries from suppliers<\/td>\n<td style=\"padding: 12px 15px;\">Fewer reconciliation errors in accounts receivable<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>Discount Clarity<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">The deduction is documented and traceable.<\/td>\n<td style=\"padding: 12px 15px;\">Any differences are immediately explained.<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>Archiving<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Proof of examinations<\/td>\n<td style=\"padding: 12px 15px;\">Booking history support<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n<div class=\"wissen-infobox wissen-infobox--orange\"><span class=\"wissen-infobox__icon\" aria-hidden=\"true\"><\/span><p class=\"wissen-infobox__title\">Maintain email address in supplier database<\/p><div class=\"wissen-infobox__body\">\n<p>For automatic delivery, a valid email address must be stored in the supplier master data. This can be checked at <strong>Business partner \u2192 Supplier \u2192 Communication<\/strong>.<\/p>\n<\/div><\/div>\n\t<div id=\"gap-973106771\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-973106771 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>Frequently Asked Questions<\/h2>\n<h3>Does SAP Business One have a native payment advice function?<\/h3>\n<p>No. The payment assistant executes payment runs, but does not generate any payments. <strong>no separate notification document<\/strong>. This requires a customized Crystal Reports layout or an add-on.<\/p>\n<h3>How can a discount be shown in the payment advice?<\/h3>\n<p>An add-on can specify the discount percentage, the amount deducted, and the resulting amount. <strong>Automatically display net payment amount<\/strong>. The Crystal Reports workaround requires the fields to be included in the layout.<\/p>\n<h3>Can a payment advice be generated for payments in foreign currency?<\/h3>\n<p>Yes. SAP Business One supports foreign currency payments via the Payment Assistant. A suitable add-on can... <strong>Foreign currency, exchange rate and equivalent in local currency<\/strong> to be displayed in the notification.<\/p>\n<div class=\"wissen-bildtext wissen-bildtext--left\"><div class=\"wissen-bildtext__media\"><img decoding=\"async\" width=\"1020\" height=\"583\" src=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-beratung-1300x743.png\" class=\"wissen-bildtext__img\" alt=\"Automatically create and send payment advices in SAP Business One\" loading=\"lazy\" srcset=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-beratung-1300x743.png 1300w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-beratung-900x514.png 900w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-beratung-600x343.png 600w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-beratung-768x439.png 768w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-beratung-1536x878.png 1536w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-beratung-18x10.png 18w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-zahlungsavis-beratung.png 1659w\" sizes=\"auto, (max-width: 1020px) 100vw, 1020px\" data-attachment-id=\"24830\" \/><\/div><div class=\"wissen-bildtext__text\"><h3 class=\"wissen-bildtext__heading\">How to automate payment advice in SAP Business One?<\/h3>\n<p>Whether it&#039;s add-on selection, automatic notification sending or optimization of the payment process \u2013 we accompany the implementation from start to finish.<\/p>\n<a class=\"wissen-bildtext__link\" href=\"https:\/\/business-one-consulting.com\/en\/contact\/#kontakt\">Request a free initial consultation<svg class=\"wissen-link__arrow\" viewbox=\"0 0 8 14\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M1 1l6 6-6 6\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"\/><\/svg><\/a><\/div><\/div>\n\t<div id=\"gap-510138106\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-510138106 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>","protected":false},"featured_media":25000,"template":"","meta":{"inline_featured_image":false,"_links_to":"","_links_to_target":""},"categories":[165],"class_list":["post-24826","wissen","type-wissen","status-publish","has-post-thumbnail","hentry","category-wissen"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Zahlungsavis in SAP Business One 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