{"id":24802,"date":"2026-08-12T12:01:10","date_gmt":"2026-08-12T10:01:10","guid":{"rendered":"https:\/\/business-one-consulting.com\/?post_type=wissen&#038;p=24802"},"modified":"2026-08-12T17:40:39","modified_gmt":"2026-08-12T15:40:39","slug":"eingangsrechnung-buchen-in-sap-business-one-vollstaendiger-praxis-ratgeber","status":"publish","type":"wissen","link":"https:\/\/business-one-consulting.com\/en\/wissen\/booking-incoming-invoices-in-sap-business-one-a-complete-practical-guide\/","title":{"rendered":"Posting incoming invoices in SAP Business One \u2013 Practical guide"},"content":{"rendered":"<div id=\"gap-176013419\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-176013419 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n\t<div class=\"img has-hover x md-x lg-x y md-y lg-y\" id=\"image_1183506633\">\n\t\t\t\t\t\t\t\t<div class=\"img-inner dark\" >\n\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"1672\" height=\"941\" src=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-buchen-1.png\" class=\"attachment-original size-original\" alt=\"Record and post incoming invoices in SAP Business One\" srcset=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-buchen-1.png 1672w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-buchen-1-900x507.png 900w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-buchen-1-1300x732.png 1300w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-buchen-1-600x338.png 600w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-buchen-1-768x432.png 768w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-buchen-1-1536x864.png 1536w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-buchen-1-18x10.png 18w\" sizes=\"auto, (max-width: 1672px) 100vw, 1672px\" data-attachment-id=\"24833\" \/>\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\n<style>\n#image_1183506633 {\n  width: 100%;\n}\n<\/style>\n\t<\/div>\n\t\n\t<div id=\"gap-1646735809\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1646735809 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<div class=\"wissen-compare\"><div class=\"wissen-compare__col\"><p class=\"wissen-compare__heading\">The most important points in brief<\/p><ul class=\"wissen-checklist\"><li>Incoming invoices are recorded and posted in the Purchasing \u2192 Incoming Invoice module.<\/li><li>SAP Business One automatically creates a journal entry when posting and updates all affected accounts.<\/li><li>Invoices can be derived directly from an order or goods receipt \u2013 this saves time and prevents duplicate data entry.<\/li><li>Required fields are supplier, booking date, due date, document date and at least one item.<\/li><li>Incorrectly booked invoices can be cancelled via an incoming credit note.<\/li><li>Since 2025, B2B companies in Germany must be able to receive e-invoices \u2013 SAP Business One supports this natively.<\/li><\/ul><\/div><\/div>\n\t<div id=\"gap-1467549992\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1467549992 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<p>The <strong>Posting an incoming invoice in SAP Business One<\/strong> It is clearly structured and significantly leaner than traditional ERP systems. Instead of ABAP or complicated transaction codes, a clear workflow guides the user through the purchasing module.<\/p>\n<p>A prerequisite for a smooth booking process is a <strong>A fully configured supplier master data set, configured tax codes, and an open accounting period.<\/strong>. This guide shows the entire process step by step.<\/p>\n\t<div id=\"gap-251042121\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-251042121 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>Posting an incoming invoice \u2013 step by step<\/h2>\n<p>The following process describes the <strong>Manual entry of an incoming invoice without a prior document<\/strong>. The faster option via an order or goods receipt is described below.<\/p>\n\n<div style=\"border-radius: 12px; overflow: hidden; border: 1px solid #ddd;\">\n<table style=\"width: 100%; border-collapse: separate; border-spacing: 0; font-family: Arial, sans-serif; font-size: 15px;\">\n<thead>\n<tr style=\"background-color: #0A5395; color: #ffffff; text-align: left;\">\n<th style=\"padding: 12px 15px;\">Step<\/th>\n<th style=\"padding: 12px 15px;\">Description<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>1. Call up module<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">In the main menu <strong>Purchase \u2192 Incoming invoice<\/strong> Open. An empty input form will then appear.<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>2. Select supplier<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Enter the vendor name in the &quot;Vendor Code&quot; field or select it via the search function. SAP Business One automatically retrieves the name, address, currency, and payment terms from the vendor master data.<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>3. Check header data<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Check the booking date, due date, and document date. The document date corresponds to the date on the supplier invoice. Enter the supplier&#039;s invoice number in the &quot;Supplier Reference&quot; field \u2013 this is important for reconciliations and duplicate checks.<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>4. Record positions<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">For each item, enter the item number, quantity, unit price, and tax code. For services only, you can post directly to a general ledger account by specifying the account number instead of an item number.<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>5. Check taxes and total amount<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Compare the tax amount shown on the invoice with the supplier&#039;s invoice. If there are discrepancies, adjust the tax code for the relevant item.<\/td>\n<\/tr>\n<tr style=\"background-color: #eaf0f6;\">\n<td style=\"padding: 12px 15px;\"><strong>6. Book using &quot;Add&quot;<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Click &quot;Add&quot;. SAP Business One creates the journal entry and updates the vendor account as well as all affected general ledger accounts. The document receives a unique number and can no longer be directly edited.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n\t<div id=\"gap-686977135\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-686977135 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n\t<div class=\"img has-hover x md-x lg-x y md-y lg-y\" id=\"image_54604454\">\n\t\t\t\t\t\t\t\t<div class=\"img-inner dark\" >\n\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"1693\" height=\"925\" src=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-kopfdaten-screenshot.jpg\" class=\"attachment-original size-original\" alt=\"\" srcset=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-kopfdaten-screenshot.jpg 1693w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-kopfdaten-screenshot-900x492.jpg 900w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-kopfdaten-screenshot-1300x710.jpg 1300w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-kopfdaten-screenshot-600x328.jpg 600w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-kopfdaten-screenshot-768x420.jpg 768w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-kopfdaten-screenshot-1536x839.jpg 1536w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-kopfdaten-screenshot-18x10.jpg 18w\" sizes=\"auto, (max-width: 1693px) 100vw, 1693px\" data-attachment-id=\"24819\" \/>\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\n<style>\n#image_54604454 {\n  width: 100%;\n}\n<\/style>\n\t<\/div>\n\t\n<p>Fig.: Incoming invoice \u2013 completed form before posting<\/p>\n\t<div id=\"gap-917571988\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-917571988 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>The most important fields at a glance<\/h2>\n\n<div style=\"border-radius: 12px; overflow: hidden; border: 1px solid #ddd;\">\n<table style=\"width: 100%; border-collapse: separate; border-spacing: 0; font-family: Arial, sans-serif; font-size: 15px;\">\n<thead>\n<tr style=\"background-color: #0A5395; color: #ffffff; text-align: left;\">\n<th style=\"padding: 12px 15px;\">Field<\/th>\n<th style=\"padding: 12px 15px;\">Meaning<\/th>\n<th style=\"padding: 12px 15px;\">status<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>Creditor code<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Supplier from the business partner database<\/td>\n<td style=\"padding: 12px 15px;\">Duty<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>Booking date<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Determines the booking period<\/td>\n<td style=\"padding: 12px 15px;\">Duty<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>Date of receipt<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Date of supplier invoice and tax-relevant<\/td>\n<td style=\"padding: 12px 15px;\">Duty<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>Due date<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Payment date, which is pre-filled from the payment terms<\/td>\n<td style=\"padding: 12px 15px;\">Duty<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>Supplier reference<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Supplier&#039;s invoice number and basis for duplicate check<\/td>\n<td style=\"padding: 12px 15px;\">Recommended<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>Item No. \/ General Ledger Account<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Goods or direct general ledger posting for services<\/td>\n<td style=\"padding: 12px 15px;\">Duty<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>Tax code<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">VAT or input tax code per item<\/td>\n<td style=\"padding: 12px 15px;\">Duty<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>Cost center \/ Project<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Internal assignment at position level<\/td>\n<td style=\"padding: 12px 15px;\">Optional<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n<div class=\"wissen-infobox wissen-infobox--orange\"><span class=\"wissen-infobox__icon\" aria-hidden=\"true\"><\/span><p class=\"wissen-infobox__title\">Booking period closed?<\/p><div class=\"wissen-infobox__body\">\n<p>If SAP Business One reports an error during booking, it is often due to the <strong>Booking period<\/strong>. Under Administration \u2192 Setup \u2192 Booking Periods, check whether the desired date falls within an active period.<\/p>\n<\/div><\/div>\n\t<div id=\"gap-664814466\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-664814466 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>Booking logic and general ledger account determination<\/h2>\n<p>When an incoming invoice is posted, SAP Business One automatically creates a <strong>Journal entry<\/strong>. The accounts are determined via the general ledger account determination. This central configuration table can be found under Administration \u2192 Setup \u2192 Finance \u2192 General Ledger Account Determination. If necessary, a different general ledger account can be manually entered for each item.<\/p>\n\n<div style=\"border-radius: 12px; overflow: hidden; border: 1px solid #ddd;\">\n<table style=\"width: 100%; border-collapse: separate; border-spacing: 0; font-family: Arial, sans-serif; font-size: 15px;\">\n<thead>\n<tr style=\"background-color: #0A5395; color: #ffffff; text-align: left;\">\n<th style=\"padding: 12px 15px;\">booking page<\/th>\n<th style=\"padding: 12px 15px;\">Account<\/th>\n<th style=\"padding: 12px 15px;\">Amount<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>Should<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Expense or inventory account, for example 5400<\/td>\n<td style=\"padding: 12px 15px;\">Net amount<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>Should<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Input tax account, for example 1400<\/td>\n<td style=\"padding: 12px 15px;\">Tax amount<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>Have<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Supplier&#039;s creditor account<\/td>\n<td style=\"padding: 12px 15px;\">Gross amount<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n<p>At <strong>Stock items<\/strong> Simultaneously, the inventory is increased and the inventory value is updated. For services, there is no inventory impact; the entry is made directly to the expense account.<\/p>\n\t<div id=\"gap-2025464913\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-2025464913 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n\t<div class=\"img has-hover x md-x lg-x y md-y lg-y\" id=\"image_1335583940\">\n\t\t\t\t\t\t\t\t<div class=\"img-inner dark\" >\n\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"1688\" height=\"819\" src=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-journalbuchung-screenshot.jpg\" class=\"attachment-original size-original\" alt=\"\" srcset=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-journalbuchung-screenshot.jpg 1688w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-journalbuchung-screenshot-900x437.jpg 900w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-journalbuchung-screenshot-1300x631.jpg 1300w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-journalbuchung-screenshot-600x291.jpg 600w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-journalbuchung-screenshot-768x373.jpg 768w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-journalbuchung-screenshot-1536x745.jpg 1536w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-journalbuchung-screenshot-18x9.jpg 18w\" sizes=\"auto, (max-width: 1688px) 100vw, 1688px\" data-attachment-id=\"24818\" \/>\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\n<style>\n#image_1335583940 {\n  width: 100%;\n}\n<\/style>\n\t<\/div>\n\t\n<p>Fig.: Automatically generated journal entry<\/p>\n\t<div id=\"gap-1763279413\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1763279413 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<div class=\"wissen-bildtext wissen-bildtext--left\"><div class=\"wissen-bildtext__media\"><img decoding=\"async\" width=\"1020\" height=\"680\" src=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-beratung-1300x867.png\" class=\"wissen-bildtext__img\" alt=\"\" loading=\"lazy\" srcset=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-beratung-1300x867.png 1300w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-beratung-900x600.png 900w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-beratung-600x400.png 600w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-beratung-768x512.png 768w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-beratung-18x12.png 18w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-beratung.png 1536w\" sizes=\"auto, (max-width: 1020px) 100vw, 1020px\" data-attachment-id=\"24816\" \/><\/div><div class=\"wissen-bildtext__text\"><h3 class=\"wissen-bildtext__heading\">Can we optimize the incoming invoice process?<\/h3>\n<p>Whether it&#039;s setup, general ledger account determination, automatic invoice recognition or individual adjustments \u2013 we accompany the implementation from start to finish.<\/p>\n<a class=\"wissen-bildtext__link\" href=\"http:\/\/BUTTON_LINK\">Request a free initial consultation<svg class=\"wissen-link__arrow\" viewbox=\"0 0 8 14\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M1 1l6 6-6 6\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"\/><\/svg><\/a><\/div><\/div>\n\t<div id=\"gap-1291943230\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1291943230 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>Derive incoming invoice from order or goods receipt<\/h2>\n<p>In practice, it is advisable to process incoming invoices from a single source whenever possible. <strong>Preliminary document<\/strong> to derive. This reduces the data entry effort, prevents typos and enables a seamless three-way reconciliation: order \u2192 goods receipt \u2192 invoice.<\/p>\n\n<div style=\"border-radius: 12px; overflow: hidden; border: 1px solid #ddd;\">\n<table style=\"width: 100%; border-collapse: separate; border-spacing: 0; font-family: Arial, sans-serif; font-size: 15px;\">\n<thead>\n<tr style=\"background-color: #0A5395; color: #ffffff; text-align: left;\">\n<th style=\"padding: 12px 15px;\">Step<\/th>\n<th style=\"padding: 12px 15px;\">Description<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>1. Open a new incoming invoice and select the supplier.<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">SAP Business One recognizes the supplier and can display all open preliminary documents.<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>2. Use the pre-document assistant<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Open the selection dialog via Data \u2192 Create Preliminary Document. All open orders or goods receipts from the supplier are listed there.<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>3. Take over and check positions<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Select the desired items and confirm. Quantities and prices are transferred automatically; price discrepancies can be corrected directly.<\/td>\n<\/tr>\n<tr style=\"background-color: #eaf0f6;\">\n<td style=\"padding: 12px 15px;\"><strong>4. Book<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Complete the process by clicking &quot;Add&quot;. The referencing chain can be traced via the orange arrow in each document.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n<div class=\"wissen-infobox wissen-infobox--orange\"><span class=\"wissen-infobox__icon\" aria-hidden=\"true\"><\/span><p class=\"wissen-infobox__title\">Bundle collective invoices<\/p><div class=\"wissen-infobox__body\">\n<p>SAP Business One allows you to, <strong>multiple open orders from one supplier in a single incoming invoice<\/strong> to summarize. This is particularly useful for suppliers with monthly consolidated invoices.<\/p>\n<\/div><\/div>\n\t<div id=\"gap-2046999787\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-2046999787 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n\t<div class=\"img has-hover x md-x lg-x y md-y lg-y\" id=\"image_1297453074\">\n\t\t\t\t\t\t\t\t<div class=\"img-inner dark\" >\n\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"1684\" height=\"919\" src=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-vordokument-assistent-screenshot.jpg\" class=\"attachment-original size-original\" alt=\"\" srcset=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-vordokument-assistent-screenshot.jpg 1684w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-vordokument-assistent-screenshot-900x491.jpg 900w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-vordokument-assistent-screenshot-1300x709.jpg 1300w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-vordokument-assistent-screenshot-600x327.jpg 600w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-vordokument-assistent-screenshot-768x419.jpg 768w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-vordokument-assistent-screenshot-1536x838.jpg 1536w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-vordokument-assistent-screenshot-18x10.jpg 18w\" sizes=\"auto, (max-width: 1684px) 100vw, 1684px\" data-attachment-id=\"24820\" \/>\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\n<style>\n#image_1297453074 {\n  width: 100%;\n}\n<\/style>\n\t<\/div>\n\t\n<p>Fig.: Pre-document assistant <strong>(Order \u2192 Incoming invoice)<\/strong><\/p>\n\t<div id=\"gap-323294596\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-323294596 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>Cancellation and correction booking<\/h2>\n<p>Incoming invoices that have already been posted cannot be directly edited in SAP Business One. <strong>Correction will be made via an incoming credit note.<\/strong>, which automatically offsets the original booking.<\/p>\n\n<div style=\"border-radius: 12px; overflow: hidden; border: 1px solid #ddd;\">\n<table style=\"width: 100%; border-collapse: separate; border-spacing: 0; font-family: Arial, sans-serif; font-size: 15px;\">\n<thead>\n<tr style=\"background-color: #0A5395; color: #ffffff; text-align: left;\">\n<th style=\"padding: 12px 15px;\">Step<\/th>\n<th style=\"padding: 12px 15px;\">Description<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 12px 15px;\"><strong>1. Open the booked incoming invoice<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Access the relevant document via the search function or the document explorer.<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8fa;\">\n<td style=\"padding: 12px 15px;\"><strong>2. Generate incoming credit note<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Create a credit memo via Data \u2192 Create Incoming Credit Memo. The items are automatically imported with negative quantities. Individual items or partial quantities can be selected if needed.<\/td>\n<\/tr>\n<tr style=\"background-color: #eaf0f6;\">\n<td style=\"padding: 12px 15px;\"><strong>3. Check and book<\/strong><\/td>\n<td style=\"padding: 12px 15px;\">Check the credit note and post it using &quot;Add&quot;. SAP Business One creates the offsetting journal entry and clears the outstanding liability.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n\t<div id=\"gap-1477345986\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1477345986 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>E-invoicing and automatic invoice recognition<\/h2>\n<p>Since January 1, 2025, B2B companies in Germany have been required to, <strong>Receiving electronic invoices<\/strong> SAP Business One natively supports the common XRechnung and ZUGFeRD formats. The structured data is transferred directly to the incoming invoice screen without requiring manual entry.<\/p>\n<p>The cloud version also includes a <strong>AI-powered document recognition<\/strong> Available. PDFs are uploaded, and then the AI automatically extracts the header and position data. The original PDF and the recognized fields are displayed side by side. Price discrepancies from the order are highlighted directly.<\/p>\n<p>Open orders for the identified supplier are automatically suggested for referencing. Also <strong>Cost centers from past invoices<\/strong> They can be adopted with a single click.<\/p>\n<div class=\"wissen-infobox wissen-infobox--orange\"><span class=\"wissen-infobox__icon\" aria-hidden=\"true\"><\/span><p class=\"wissen-infobox__title\">Approval workflow<\/p><div class=\"wissen-infobox__body\">\n<p>If an authorization process for incoming invoices is configured, this <strong>both in manual recording and in automatic recognition<\/strong> triggered.<\/p>\n<\/div><\/div>\n\t<div id=\"gap-1520406743\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1520406743 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n\t<div class=\"img has-hover x md-x lg-x y md-y lg-y\" id=\"image_450252833\">\n\t\t\t\t\t\t\t\t<div class=\"img-inner dark\" >\n\t\t\t<img decoding=\"async\" src=\"http:\/\/SCREENSHOT_RECHNUNGSERKENNUNG_ID\" alt=\"\"\/>\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\n<style>\n#image_450252833 {\n  width: 100%;\n}\n<\/style>\n\t<\/div>\n\t\n\t<div id=\"gap-1108419624\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1108419624 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>Practical tips<\/h2>\n<div class=\"wissen-grid wissen-grid--2\">\n<div class=\"wissen-card\"><p class=\"wissen-card__heading\">Enable duplicate checking<\/p><div class=\"wissen-card__body\">\n<p>In the system settings, check for <strong>duplicate supplier references<\/strong> Activate. This prevents accidental double payments.<\/p>\n<\/div><\/div>\n<div class=\"wissen-card\"><p class=\"wissen-card__heading\">Always work with preliminary documents.<\/p><div class=\"wissen-card__body\">\n<p>If an order or goods receipt exists, always derive the incoming invoice from it. This ensures that the <strong>Seamless three-way matching<\/strong>.<\/p>\n<\/div><\/div>\n<div class=\"wissen-card\"><p class=\"wissen-card__heading\">Original documents attached<\/p><div class=\"wissen-card__body\">\n<p>Save the PDF directly in the attachments tab. This makes things easier. <strong>Audits by tax advisors or during tax audits<\/strong> significant.<\/p>\n<\/div><\/div>\n<div class=\"wissen-card\"><p class=\"wissen-card__heading\">Complete periods on time<\/p><div class=\"wissen-card__body\">\n<p>Post all outstanding invoices before the end of the month. <strong>Subsequent corrections in closed periods<\/strong> are costly.<\/p>\n<\/div><\/div>\n<\/div>\n\t<div id=\"gap-391178586\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-391178586 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n<h2>Frequently asked questions about incoming invoices in SAP Business One<\/h2>\n<h3>Can I edit an incoming invoice that has already been processed?<\/h3>\n<p>No. <strong>Booked receipts cannot be changed directly.<\/strong> The correction is made via an incoming credit note, which cancels the original entry. A new, correct incoming invoice can then be created.<\/p>\n<h3>What is the difference between the booking date and the receipt date?<\/h3>\n<p>The <strong>Date of receipt<\/strong> This corresponds to the date on the supplier&#039;s invoice and is relevant for tax purposes. <strong>Booking date<\/strong> This determines the accounting period in which the booking falls. These two periods can differ, for example, in the case of invoices arriving late.<\/p>\n<h3>How do I book an invoice in a foreign currency?<\/h3>\n<p>In the header area, the currency can be displayed on a <strong>Foreign currency<\/strong> Change the currency. SAP Business One automatically converts the amount based on the stored exchange rate. Exchange rate differences during payment are automatically posted as exchange rate differences.<\/p>\n<h3>Can I split an incoming invoice across multiple cost centers?<\/h3>\n<p>Yes. At the position level, each row can have one. <strong>own cost center<\/strong> to be assigned. For a proportional distribution of a single item across several cost centers, it is recommended to create separate items or use a suitable extension solution.<\/p>\n<div class=\"wissen-bildtext wissen-bildtext--left\"><div class=\"wissen-bildtext__media\"><img decoding=\"async\" width=\"1020\" height=\"680\" src=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-beratung-1300x867.png\" class=\"wissen-bildtext__img\" alt=\"\" loading=\"lazy\" srcset=\"https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-beratung-1300x867.png 1300w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-beratung-900x600.png 900w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-beratung-600x400.png 600w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-beratung-768x512.png 768w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-beratung-18x12.png 18w, https:\/\/business-one-consulting.com\/wp-content\/uploads\/2026\/08\/sap-business-one-eingangsrechnung-beratung.png 1536w\" sizes=\"auto, (max-width: 1020px) 100vw, 1020px\" data-attachment-id=\"24816\" \/><\/div><div class=\"wissen-bildtext__text\"><h3 class=\"wissen-bildtext__heading\">Can I set up incoming invoices in SAP Business One?<\/h3>\n<p>Whether it&#039;s initial setup, general ledger account determination, automatic invoice recognition or optimization of the existing purchasing process \u2013 we accompany the implementation from start to finish.<\/p>\n<a class=\"wissen-bildtext__link\" href=\"http:\/\/BUTTON_LINK\">Request a free initial consultation<svg class=\"wissen-link__arrow\" viewbox=\"0 0 8 14\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M1 1l6 6-6 6\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"\/><\/svg><\/a><\/div><\/div>\n\t<div id=\"gap-1906859989\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1906859989 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n\t<div id=\"gap-280035113\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-280035113 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>","protected":false},"featured_media":24832,"template":"","meta":{"inline_featured_image":false,"_links_to":"","_links_to_target":""},"categories":[165],"class_list":["post-24802","wissen","type-wissen","status-publish","has-post-thumbnail","hentry","category-wissen"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Eingangsrechnung buchen in SAP Business One<\/title>\n<meta name=\"description\" content=\"Eingangsrechnung buchen in SAP Business One \u2013 vollst\u00e4ndiger Ratgeber: Erfassung, Buchungslogik, Vordokumente,Storno &amp; E-Rechnung.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/business-one-consulting.com\/en\/wissen\/booking-incoming-invoices-in-sap-business-one-a-complete-practical-guide\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Eingangsrechnung buchen in SAP Business One\" \/>\n<meta property=\"og:description\" content=\"Eingangsrechnung buchen in SAP Business One \u2013 vollst\u00e4ndiger Ratgeber: Erfassung, Buchungslogik, Vordokumente,Storno &amp; 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